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Advancement In HR Tech: The Changing Workplace Dynamics

Written by : Neha Nandal | On :16-06-2022
Recruitment Strategy

Technology innovations have completely changed the way businesses use to work. Gone are days when managers and employees manually worked for hours on single tasks. Technology has played a major role in the era of smart working rather than hard-working. As the advancement in the technology is simplifying and easing the routine activities, likewise is aiding the business processes. The HR managers, along with the skills for recruiting and managing the workforce, should also be skilled enough to implement technology tools.

Surveys have shown that 47% of the larger organisation have already been in association with software to manage the human resource processes. The percentage of companies using the tech tools for HR operations is increasing daily due to the multifold benefits. It’s allowing the companies to make their operations more competitive and enhance the organisation. This article talks about the technology advancement in the human resource domain and how it has impacted and changed workplace dynamics.  

What Are The Technology Advancement In Human Resource

The advancement in technology has made the working of the human resource department far better than the traditional one. Businesses are constantly trying to improve the HRMS process with the help of technology to get the best out of employees. All the paperwork and manual processes come to an end. Even the working efficiency gets increased with the reduction of the errors in each step and the whole process. The traditional methods do not guarantee organized and effective working as the automation tools can. Let’s look at how automation tools have replaced conventional methods. 

Automated Payroll

One of the most complex processes, especially for larger organizations, is the payroll process. The manual tasks of calculating salaries become complicated and time-consuming. Even a lot of other factors like working hours, attendance, and leaves have to get considered when making the salary calculations.

These modules can be linked through the software, making the process accurate and errorless. The burden of salary processing gets reduced on the managers handling them. Let’s take an example: the payroll software will display all the working days, hours, and leaves to pay employees for the days they have worked along with the deductions of the taxes or adding any other compensations. 

E-Recruitment And Hiring 

The initial phase of screening the candidates gets automated in most organizations. Especially with the commencement of the pandemic, remote hiring has increased more than before. In the initial stage, the applicant tracking systems track and scan applications for the vacant position. It saves hiring managers time as they do not have to screen inappropriate applications. The recruitment and hiring software can perform all the pre and post-hiring processes. For example, after the initial screening, automated emails are sent to invite for interviews, and proper scheduling gets done with reminders.

Employee Self-Service

Modern HR makes it possible for the employees to access the information and data themselves. As a result, the transparency in the organization between the superiors and the subordinates increases, and the dependency on the managers reduce. The organization, through the software, can create the profiles of all the employees where employees themselves can update the data. By providing access to the tool to the employee, organizations can reduce the workload and save managers’ time on HR-related tasks. The self-service portal lets employees regulate attendance, leave applications, and goals. Additionally, they can generate salary slips and manage IT declarations, too.

Data On Clouds 

Most of the software available is cloud-based, where the data gets saved securely. Traditionally all the sensitive and confidential data got recorded on paper. The uncertainty was high with the risk of losing the data. All information is critical for several reasons like performance evaluation, past data analysis, and much more. Therefore it is necessary to properly collect the data and maintain them. Certain software has creative dashboards that display information. The display will be such that the users can take an overview of the data at a glance. Companies always prefer the tool they can rely entirely on and are secure. Therefore using the HRMS solutions will be a wise choice.  

Online Attendance 

Recording the daily attendance of employees is the need of every organization. It is not even imaginable manually to monitor whether the employee is coming on time and completing their working hours. Through the attendance management solutions, employees can make their in and out punches, which will get recorded in the system’s database. Software is competent enough to handle all the attendance-related tasks. Even when the companies are working remotely, they can regularize and manage the attendance through selfie punches. Additionally, the apps and software will also help track the employees working in the field or branches in different locations. 

How The Tech Tools Have Improved The HR Process

The automation tools have brought changes that have positively affected the organizations using them for a long time. As we discussed above, the areas of the HR processes got better with the use of tech tools. The below-mentioned points are the positive effects of automation of the HR process. 

Growth In Employee Engagement

Employee engagement delivers numerous benefits to a company. Most of the tools encourage employee engagement and improve the other human resource functions. When the right tech tools are used, employees’ productivity improves by providing them with a personalized experience. Through the ESS portal, the employees can themselves handle the HR-related tasks, and employers can carry out a lot of activities through the portal to increase employee engagement. Studies have shown that the companies using the appropriate tools have noticed a rise in employee engagement by 84%. 

Accurate Information

Automated tools collect the information easily with accuracy. Manually entering all the data and then managing it for longer is difficult. The software can handle vast data and store it securely for years. Organizations, for numerous reasons, need to collect data based on which decisions get taken. Having the correct information is necessary as further plans get formed due to them.

More efficient HR Department

When the accuracy of all the tasks is up to the mark, and all the decisions related to them are taken precisely, it will result in overall efficiency. And that’s what the human resource department does. Tech advancement makes it more accurate and worthy. One of the primary purposes of automating the processes is to bring working efficiency. The above picture mentions the different benefits that cloud-based HR platforms can bring. All these benefits collectively can make the HR departments work efficiently.

Cost And Time Saving

When the management does not need to make frequent changes in the processes it saves both cost and time. Not only the time and cost but the efforts of all the people also involved saved by making the process simple, easy and fast. Organizations are always looking for solutions that can reduce costs, save time and ultimately increase the company’s profits.

Wrapping It Up 

The workplace dynamics are changing at a fast pace due to technological advancement. Companies prefer to switch from traditional methods to modern tech tools as they are experiencing the benefits. This article mentions how HR technology is changing how managers work and benefiting the organization.

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